Owners / Shareholders Meeting
Everyone seemed to be OK for Saturday 28th November at 10:30am for 11am in Flat 8, 10 Springfield Avenue. We’ll send out an agenda in the week before the meeting, when we have returned to Harrogate from Spain.

Springfield Management Harrogate Ltd – progress on directors
The lawyers for Fox Lloyd Jones have not yet processed the paperwork to change the directors from Fred and Carol to Helen and Ian. There was a change in the documents needed by Companies House in October but it is still taking an age. One other owner has said he would like to be a director so we can discuss this on 28th – once we are directors it is easier to process the paperwork

Bank Account for Springfield Management Harrogate Ltd
Fred opened an account some time ago with the Abbey National Account No 23403422 Sort Code 09-01-27. It has never been used and when we get back we will try to activate it – do not pay anything into it until further notice.

Gardener / Cleaner Status
The contractor for the cleaning, window cleaning and gardening is a company called ItsClean. They have been difficult about the transfer of the contract from Fox Lloyd Jones to Springfield Management Harrogate Ltd. So Louise Larking has given them the required three months notice to finish the contract from February 2010. We could still use them from that date under another contract if we thought they were the best option – more information on the 28th.

Administration
Fox Lloyd Jones have collected the fourth quarter money to settle their bills only up to 9th October. The last email we had from Louise Larking said that this was not enough the pay all their bills and they would be writing to us asking for more to cover their shortfall. They will not be paying any bills relating to October – December 2009 so we will need to pay these. Again a topic for 28th.

We have questioned the legality of Fox Lloyd Jones charging for their services - £1437.50 for 9 months. We think that their costs should be paid by the Yorkshire Bank who employed them – we feel they cannot agree to the fees on behalf of Springfield Management Harrogate Ltd.

Budget for 2010
We’ll are still working on this, we’ll share the possible costs with you on 28th.

Regards

Ian and Helen Gardiner

11 November 2009

i_m_gardiner@yahoo.co.uk mhgardiner@yahoo.co.uk tel: 07801045399